For example, when you change an image to black and white, PowerPoint retains the full-color image as well. Why? When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. If it does require edits, you’re better off doing it in an image editor. When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. Do Image Edits in an Image Editor-Not in PowerPoint Using the insert function will ensure your images are inserted as intended.
Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. Why is this an issue? Both of those file formats are larger than JPG. This won’t be an issue if you’re not concerned about file size, but if you are, then beware of copy and paste-it may reformat your image to BMP or PNG.
It’s tempting to copy and paste an image in PowerPoint instead of using the insert function. Insert Your Pictures-Don’t Copy and Paste With any luck, this will be the only step you need to take. It all depends on what’s inside the file. While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB. Merely converting the file type reduced the size by 335 KB. HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. As you can see, the size of the file has been reduced. Your PPT file will now be converted to a PPTX file. You’ll notice the Save As type is set as “PowerPoint Presentation.” This is the PPTX file type. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.” We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size.Ĭonverting the file is as simple as pressing a button and choosing the file type.
#Reduce file size powerpoint for mac how to#
RELATED: How to Reduce the Size of a Microsoft Word Document If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images. There are steps you can take to reduce the size, such as compressing the images in the presentation. We’ve mentioned it before, but the first thing you’d think of when considering file size reduction is images-and for a good reason. You can prevent all of these things by reducing the file size of your presentation. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. Here are a few steps you can take to reduce a presentation’s file size. Considering that Microsoft PowerPoint presentations are generally accompanied with tons of images, gifs, embedded videos, charts, graphs, and other content, it’s no surprise that you get some pretty big files.
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